March 2, 2022
March 2, 2022
Wacom collects and processes your personal data when you express interest in or apply for employment with Wacom. The information below explains how Wacom obtains, uses, shares, and retains your personal data.
A full list of Wacom entities by country and their contact information appears at the bottom of this Privacy Statement.
Wacom collects the following categories of personal data:
• Application and Recruitment Information
o Data you provide to us during the application process;
o Data about your credit history, criminal records or other data revealed during background screenings as permitted by applicable law;
o Data generated by interviewers and recruiters, based on their interactions with you or information publicly available about you on the Internet;
o Your offer letter or contract of employment and any amendments to it;
o Data provided by third-party placement firms, recruiters, or job-search websites, where applicable;
o Recommendations or references provided on your behalf by others; and
o Data from third-party sites that you authorize to provide us information, such as LinkedIn or Indeed.
• Core Applicant Information
o Your personal details, meaning your name, contact information, such as your postal or residential address, email address, and telephone number, your IP address, your emergency contact information, employment and educational history, other records of professional achievement (including your resume, CV, and other application materials), and biographical information;
o Social Security number, driver’s license, state identification card or passport number, signature, physical characteristics (e.g., through a photograph, or video camera);
o Correspondence Wacom sends or receives from you;
o Information needed to reimburse you for expenses; and
o Usage data regarding your usage of Wacom’s information systems for purposes of data security, system performance monitoring, and system improvement.
• Legal Compliance Information
o Information needed for monitoring our compliance with our equal opportunities obligations, such as race, national origin, sex, sexual orientation, age, and veteran status;
o Documentation required under immigration laws, such as citizenship, and visa or permanent resident status;
o When permitted or required by applicable law, data about your health or disability where (1) it relates to your ability or availability to work or to a workplace accommodation; (2) is needed to comply with our legal obligations about the health and safety of the workplace; or (3) is needed to administer sick pay or other benefits; and
o Where permitted by applicable law, data about race, ethnicity, religion, disability, gender, sexual orientation, and other legally protected or significant characteristics or statuses, for purposes of government reporting where required, as well as to understand the diversity characteristics of the Wacom workforce;
You are not required to provide any requested information to Wacom, but failing to do so may affect our ability to consider you for employment or prevent us from considering you for employment.
You may read this Statement at any time by visiting https://www.wacom.com/about-wacom/careers-at-wacom
Wacom will use your personal data for the following purposes and on the following legal bases:
Legal Basis: To take steps at the applicant’s request prior to entering into an employment contract and Wacom’s legitimate interest of hiring appropriate employees.
Legal Basis: To take steps at the applicant’s request prior to entering into an employment contract and Wacom’s legitimate interest of hiring appropriate employees.To take steps at the applicant’s request prior to entering into an employment contract and Wacom’s legitimate interest of hiring appropriate employees.
Legal Basis: To take steps at the applicant’s request prior to entering into an employment contract, to comply with a legal obligation, and Wacom’s legitimate interest of ensuring that it properly accounts for interview-related expenses.
Legal Basis: Wacom’s legitimate interest of ensuring continual improvement in its hiring and recruitment processes.
Legal Basis: Compliance with a legal obligation.
Where the above table states that we rely on our legitimate interests for a given purpose, we consider how our use of your personal data could affect your interests, rights, and freedoms.
To the extent we collect special categories of personal data from applicants, our collection is necessary for carrying out our employment-related legal obligations.
Wacom will not use your personal data for purposes that are incompatible with the purposes listed in this Privacy Statement, unless it is required or authorized by law, you give consent, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.
Wacom may obtain data about you from the following sources:
• From you;
• From previous employers;
• From service providers that we engage to work with you or us, such as third-party recruiters;
• From a job search or professional networking website (e.g. monster.com, LinkedIn, Indeed, etc.) where you may have made data about yourself publicly available;
• From third-party recruiters, staffing companies, or websites in situations where you are introduced to Wacom through one; and
• From background checks, where permitted by law. To obtain this personal data, Wacom may contract with a third party to perform a pre-employment background screening. The content of background check information varies by country to comply with local requirements, but may include information gathered from publicly available sources, your former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases. You will receive more detailed information about the background check before it begins.
In general, access to your personal data will be restricted to minimize the number of people in Wacom’s global organization who need it for the purposes set out in this Privacy Statement.
As a global organization with global information technology systems, your personal data may be transferred to other offices in Wacom’s worldwide organization. Wacom has internal policies to ensure personal data are protected across Wacom’s worldwide organization. Any transfers of your personal data from within the European Economic Area (EEA) to other Wacom entities outside the EEA will be governed by Wacom’s Data Transfer Agreement-EU (which incorporates EU standard contractual clauses). A list of the Wacom entities that may process your personal data, and their contact information, can be found here at the bottom of this statement.
Furthermore, when Wacom shares your personal data with third parties, Wacom takes steps to protect your personal data. Any service providers to whom your personal data are disclosed are expected and required to protect the security of your personal data and may only use your personal data in compliance with applicable data protection laws. The following categories of third parties will have access to a subset of your personal data appropriate for their purposes or as prescribed by law:
• Authorized personnel at our service providers, including:
o Information system service providers and
o Background check service providers, where applicable. These companies may be based in another country, and may obtain data from other countries where you have lived, worked or studied, as may be relevant as part of a background check;
• Government officials where legal reporting requirements exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
• A third party in connection with any proposed or actual reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of Wacom business, assets or stock (including in connection with any bankruptcy or similar proceedings).
When you are given and accept an offer of employment by Wacom, personal data collected during your pre-employment period becomes part of your Wacom personnel records and our practices regarding your data will be governed by the Wacom Employee Privacy Notice.
Otherwise, Wacom determines the retention period of your information based on the following retention criteria:
• Wacom retains your personal data as long as it has an ongoing relationship with you;
• Wacom retains your personal data where it is required to do so by a legal obligation to which it is subject; and
• Wacom retains your personal data where this is advisable to safeguard or improve Wacom’s legal position (for instance in relation to statutes of limitations, litigation, or regulatory investigations).
Wacom employs organizational, technical, and physical security measures in order to protect your data from loss or misuse. When we retain third parties to provide services to us that require them to have access your personal data, we require them by contract to have security controls in place that are comparable to our own security controls.
If you have a question, comment, complaint, or wish to make a request relating to your personal data rights, you may contact us by email or by mailing to the address of the responsible entity listed below.
Subject to certain exceptions set forth in the applicable law, you have the right to:
• request access to your personal data: this right entitles you to request access to personal data we process about you, as well as to certain information on such processing;
• request rectification of your personal data: this right entitles you to request the rectification or completion of any of your personal data that you view as inaccurate, outdated, or incomplete;
• request erasure of your personal data: this right entitles you to request the erasure of your personal data, except data that we are legally required to maintain for a certain period of time, including where such personal data would no longer be necessary to achieve the purposes;
• object to the processing of your personal data: this right entitles you to request that we no longer process your personal data, except as required to maintain our employment relationship;
• request the restriction of the processing of your personal data: this right entitles you to request that we only process your personal data in limited circumstances, including with your consent; and
• request a copy or the portability of your personal data: this right entitles you to receive a copy of personal data that you have provided to us.
If, despite Wacom’s commitment and efforts to protect your personal data, you believe your data protection rights have been violated, you have the right at all times to lodge a complaint with a supervisory authority, either in the country where you live, the country where you work or the country where you believe that data protection law has been infringed.
In accordance with the "Act on the Protection of Personal Information" of Japan, certain items with regard to the way of processing personal data obtained by Wacom, including the purpose of use and the details of joint use, are disclosed at https://www.wacom.com/ja-jp/privacy-public-notice
Under the CCPA, we are required specifically identify the categories of personal information we have collected from applicants who are California residents and which categories of information collected from applicants who California residents have been shared with other parties as part of the recruitment process during the preceding 12 months. The categories of information that we collect from applicants who are California residents are the same as the categories of information that we collect from other applicants, as set forth above and listed again below for reference. We utilize and share this information with other parties in the same manner as information collected from other applicants, also as set forth above. These categories are:
• Application and Recruitment Information o Data you provide to us during the application process;
o Data about your credit history, criminal records or other data revealed during background screenings as permitted by applicable law;
o Data generated by interviewers and recruiters, based on their interactions with you or information publicly available about you on the Internet;
o Your offer letter or contract of employment and any amendments to it;
o Data provided by third-party placement firms, recruiters, or job-search websites, where applicable;
o Recommendations or references provided on your behalf by others; and
o Data from third-party sites that you authorize to provide us information, such as LinkedIn or Indeed.
• Core Applicant Information
o Your personal details, meaning your name, contact information, such as your postal or residential address, email address, and telephone number, your IP address, your emergency contact information, employment and educational history, other records of professional achievement (including your resume, CV, and other application materials), and biographical information;
o Social Security number, driver’s license, state identification card or passport number, signature, physical characteristics (e.g., through a photograph, or video camera);
o Correspondence Wacom sends or receives from you;
o Information needed to reimburse you for expenses; and
o Usage data regarding your usage of Wacom’s information systems for purposes of data security, system performance monitoring, and system improvement.
• Legal Compliance Information
o Information needed for monitoring our compliance with our equal opportunities obligations, such as race, national origin, sex, age, and veteran status;
o Documentation required under immigration laws, such as citizenship, and visa or permanent resident status;
o When permitted or required by applicable law, data about your health or disability where (1) it relates to your ability or availability to work or to a workplace accommodation; (2) is needed to comply with our legal obligations about the health and safety of the workplace; or (3) is needed to administer sick pay or other benefits; and
o Where permitted by applicable law, data about race, ethnicity, religion, disability, gender, sexual orientation, and other legally protected or significant characteristics or statuses, for purposes of government reporting where required, as well as to understand the diversity characteristics of the Wacom workforce;
You are not required to provide any requested information to Wacom, but failing to do so may affect our ability to consider you for employment or prevent us from considering you for employment.
You may read this Statement at any time by visiting https://www.wacom.com/about-wacom/careers-at-wacom
Wacom reserves the right to update or amend this Privacy Statement at any time. If we make a material change to this Privacy Statement, we will notify you by email or by means of a notice on our websites/intranet prior to the changes taking effect.
privacy-wcl@wacom.com
Attention: Privacy Officer, Vice President, Corporate Administration
Sumitomo Fudosan Shinjuku Grand Tower 31F, 8-17-1 Nishi-shinjuku, Shinjuku-ku,
Tokyo, 160-6131, Japan
privacy-wtc@wacom.com
Attention: Privacy
1455 NW Irving St Portland, OR 97209, USA
privacy-weg@wacom.com
Zollhof 11-15,
40221 Düsseldorf, Germany
You may also contact WEG’s Data Protection Officer at dpo-weg@wacom.com.
privacy-wcc@wacom.com
Attention: Privacy
518, West Wing Office, China World Trade Center, No. 1 Jianguomenwai Avenue,
Chaoyang District, Beijing 100004, China
privacy-whk@wacom.com
Attention: Privacy
Unit 1610, 16/F., Exchange Tower, 33 Wang Chiu Road, Kowloon Bay, Hong Kong
privacy-wkr@wacom.com
Attention: Privacy
Rm #1211, 12FL, KGIT Sangam Center, 402 Worldcup bukro, Mapo-gu, Seoul 03925, Korea
privacy-wtw@wacom.com
Attention: Privacy
9F-1, No.237 Songjiang Rd., Zhongshan Dist. Taipei 104 Taiwan
privacy-wsp@wacom.com
Attention: Privacy
#12-09 Suntec Tower Five, 5 Temasek Boulevard, Singapore 038985
privacy-win@wacom.com
Attention: Privacy
426, DLF Tower B, Jasola District Center, Mathura Road, New Delhi 110025, India
privacy-wau@wacom.com
Attention: Privacy
Ground floor, Building 1, 3 Richardson Place, North Ryde, NSW, 2113 Australia
Wacom Recruiting and Hiring Privacy Statement - 105669337.1 0019050-00024
